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Rutgers The State University Administrative Coordinator in Newark, New Jersey

Position Details

Position Information

Recruitment/Posting Title Administrative Coordinator
Job Category Staff & Executive - Administrative & Support
Department SASN - Dean's Office
Overview
The School of Arts and Sciences-Newark (SASN) is a place where exploration, discovery, and imagination come together to form the core of a liberal arts education. We serve all undergraduates at Rutgers University-Newark (RU-N); and offer a broad selection of more than 2,000 undergraduate and graduate courses a year in more than 40 subjects. SASN combines the best of a large research university with a small liberal arts college. RU-N is a remarkably diverse, urban, public research university that is not just in Newark but of Newark-an anchor of our home city.
Posting Summary
Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking an Administrative Coordinator to assist with personnel matters. The Administrative Coordinator is a member of the Dean's Office team embracing the challenges of achieving community goals and supporting team efforts to grow together.This position is responsible for and not limited to the following:
  • Provides support for personnel and payroll, and other administrative and operational activities for the Dean's Office, School of Arts and Sciences-Newark (SASN)
  • Supports staff recruitment and personnel activities, including, but not limited to, recruitment, onboarding, training and development, record keeping
  • Participates in, contributes to, and supports special projects, training, learning and development, and other initiatives to cultivate a positive work environment and to promote, support, strengthen, and expand the relationship between the Dean's Office and academic departments and programs as well as other administrative partners
  • Contributes to the design, implementation, and maintenance of new systems
  • Ensures a professional, responsive, and welcoming environment for diverse stakeholders, including faculty, staff, students, administrators, and others
  • Ensures clear, consistent, reliable, and thorough communications
  • Uses technology to achieve operational efficiencies and a streamlined workflow. Identifies opportunities for process and other improvements and provides feedback for ongoing improvements, identifying trends and knowledge-based needs and providing insight to increase operational efficiencies
  • Must be able to multitask in a fast-paced, stakeholder-focused, highly confidential environment with an understanding of the mission, vision, role, and goals of the Dean's Office, SASN, and RU-N, and the role the tasks and responsibilities of this position play in the achievement of these goals
Position Status Full Time
Hours Per Week
Daily Work Shift Day
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.
FLSA Nonexempt
Grade 04
Position Salary
Annual Minimum Salary 55416.000
Annual Mid Range Salary 68958.000
Annual Maximum Salary 82500.000
Standard Hours 37.50
Union Description URA-AFT Administrative
Payroll Designation PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Qualifications

Minimum Education and Experience
  • Requires a bachelor's degree or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of administration, human resources, or payroll
  • A minimum of two years of relevant experience in an administrative function
Certifications/Licenses
Required Knowledge, Skills, and Abilities
  • Requires excellent communication and organizational skills
  • Ability to integrate multiple sources of information; strong decision-making and problem-solving skills
  • Desires for a commitment to continuous learning
  • Ability to adapt to a changing environment to handle multiple priorities simultaneously
  • Interacts successfully with a wide range of individuals throughout the University community
Preferred Qualifications
  • Experience in higher education and in a unionized environment preferred
Equipment Utilized
  • Position regularly uses MS Office Suite, Cornerstone, ROCS, Box, PARS, HCM, EMS, E-Verify, Adobe products, and knows or will learn any and all systems RU uses for human resources, recruitment, payroll, absence reporting, time keeping, recruitment, information management, event management, and website and social media maintenance and updates, and knows or will learn the equipment, software, and specialized materials needed to support the effective and efficient performance of this position
Physical Demands and Work Environment
  • High profile, fast-paced, stakeholder focused, highly confidential, team environment
  • Occasional evening or weekend work may be required.
Special Conditions
Posting Details

Posting Number 24ST1102
Posting Open Date 05/16/2024
Special Instructions to Applicants
Regional Campus Rutgers University-Newark
Home Location Campus Rutgers University-Newark
City Newark
State NJ
Location Details
Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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